From enquiry to confirmed booking — without the back-and-forth
We build booking automation that lets customers schedule appointments via any channel — chat, phone, email, or web — with real-time availability, automatic confirmations, smart reminders, and no-show recovery.
What you get
- AI scheduling assistant that negotiates times with customers via chat, email, or WhatsApp — no back-and-forth for your team.
- Calendar sync across Google, Outlook, and Apple Calendar with real-time conflict detection and buffer time management.
- Automated reminders via SMS, email, and WhatsApp — with one-click reschedule links that keep your calendar accurate.
- No-show follow-up sequences: automatic re-engagement messages, waitlist management, and cancellation fee collection.
- Integrates with Calendly, Cal.com, or your custom booking system — or we build one from scratch if needed.
How it works
Customer requests an appointment
Via your website chat, WhatsApp, phone (AI receptionist), email, or booking page — the AI captures the request and checks availability in real-time.
AI finds the right slot
The agent checks your team's calendars, respects buffer times and working hours, considers customer preferences (time of day, specific provider), and proposes the best options.
Confirm and remind
Booking confirmation sent instantly via the customer's preferred channel. Automated reminders at 24h and 1h before. Reschedule link included in every reminder.
Post-appointment automation
Follow-up messages, feedback requests, next appointment suggestions, and re-booking prompts — all triggered automatically based on appointment type and outcome.
Industry examples
Booking automation for any appointment-based business.
Healthcare & Dental
- Patient self-booking with provider and speciality matching
- Pre-visit intake forms sent automatically after booking
- Recall reminders for check-ups, cleanings, and follow-ups
- Waitlist management when cancellations free up popular slots
Beauty & Wellness
- Service + stylist/therapist matching based on customer preferences
- Package booking (multiple services in one visit) with time optimization
- Loyalty visit tracking and milestone celebration messages
- Seasonal promotion booking windows with capacity management
Consulting & Professional Services
- Discovery call booking with pre-call questionnaire delivery
- Recurring meeting scheduling (weekly check-ins, monthly reviews)
- Multi-timezone booking for international clients
- Document collection before the appointment via automated workflow
Education & Training
- Class and workshop enrollment with capacity tracking
- Parent-teacher conference scheduling with slot allocation
- Trial lesson booking with follow-up enrollment offers
- Certification exam scheduling with prerequisite checking
Technical details
Ready to automate your bookings?
We'll map your scheduling workflow and build a working system in 1–2 weeks.
Book a call